Letting Guide

Letting a property is a serious business, whether you are an experienced investor or a private individual letting your home for the first time. Our informative and up to date guide offers comprehensive information about all aspects of letting a property and will take you through the process step by step.

Whilst we strive to move with technological advances, our old-fashioned commitment to personal service remains fundamentally unaltered. For this reason, one of our advisors will be more than happy to offer personal help and support should you wish to contact us directly.

1. Valuing Your Property

Once you have decided to let your property, the aim should be to rent it at the best possible price in the shortest possible time.

Our lettings team have the knowledge of other properties currently being offered for rent and historic information on rents achieved. During the valuation appointment we will also advise you about any action you can take to maximise the rental income and its desirability to potential tenants.

If you would like to arrange a free valuation of your property with no obligation, simply complete our valuation request form or call us on 01795 429836.

2. Preparing your Property

First impressions count! If your property is presented well, it will not only achieve a higher rent but tenants are more likely to respect it. It is important to ensure that the property is clean, that the windows are clean inside and out, that any necessary redecoration has been carried out and, if needed, the carpets are professionally cleaned and the garden well tended.

Quealy & Co can advise you on the level and type of furnishings, fittings, and appliances required and where redecoration or other improvements are required. Usually, there is greater demand for unfurnished properties and as a landlord, you will have fewer responsibilities for the contents of the property and suffer less wear and tear.

3. Instructing a Letting Agent

So, you know the value of your property - the next stage is to appoint the Letting Agent who can ensure the right tenant is found for you and that every stage of the process from initial appraisal of your property to the eventual move runs as smoothly as possible.

It is important to consider…

  • How your property will be made available to any potential tenant - What are the agent’s opening hours? Where do they market properties? What quality of information is given to potential tenants?
  • Who will be showing prospective tenants around your property?
  • What level of service you require from the agent – full management, rent collection or letting only.
  • Are the agents’ members of any professional organisations such as the Association of Residential Letting Agents or The Property Ombudsman?
  • Does the letting agent present themselves in such a way as to give the prospective tenant confidence that they will deal promptly with problems when they arise during the tenancy?

These factors are just some of the critical elements to consider when trying to obtain the maximum exposure and price for your property. To find out how Quealy & Co will put your mind at rest, read the why choose us guide, the lettings services page or contact us directly.

4. Marketing Your Property

With your letting agent instructed, they can now begin to attract tenants by marketing your property. There are many tools available to Letting Agents to compile a comprehensive marketing package that will entice the right tenant to your property.

At Quealy & Co we fully understand that excellent presentation and maximum exposure of our clients’ properties play key roles in securing suitable tenants. Prospective tenants who are registered on our extensive database are kept fully informed about properties of potential interest. We contact them regularly by phone, email or post.

We will prepare property particulars, which include a description and photographs of your property, to be distributed to prospective tenants on our mailing list. A selection of properties will also be displayed in our window and feature regularly in the local press to ensure continued enquiries.

We also work hard to ensure our website is the most comprehensive and informative in the local market. Here too, homes are shown in full colour, with interactive location maps, aerial photography and a depth of information rarely found elsewhere – schools (including performance statistics), transport links and shopping and entertainment facilities in the area.

Quealy & Co properties are uploaded on a number of national property portals too, these include:

To find out more about instructing Quealy & Co to market your property, call us on 01795 429836 or complete the free valuation form on this site.

5. Viewings

With your property now being marketed, requests for viewings should start to roll in. Prospective tenants will always want to look around your property at least once. Your Letting Agent will arrange times for viewings that are suitable for all parties involved. Most agents will hold a key to your property in order to carry out viewings in your absence.

With Quealy & Co a member of our team will always accompany prospective tenants around your property.

6. Selecting the Right Tenant

Property viewings will start to generate interest and offers will be made from prospective tenants looking to rent your property. There is always an element of risk with letting a property, but an experienced agent will know when not to proceed with an application. The most appropriate type of tenant can also depend on the type of property and your own specific circumstances.

Quealy & Co carry out strict referencing procedures using a specialist independent referencing company who demand the highest standards in the industry. This essential and detailed process gives us an understanding of tenants’ personal and financial circumstances in addition to previous agent/landlord/accountant references. Typically, we will negotiate any special conditions that are required and ensure that those conditions are properly inserted into a tenancy agreement.

7. Setting Up the Tenancy

When the right tenant has been found, there is some paperwork that needs to be completed before the tenancy can begin. Normally, the tenants must complete a credit check, tenancy agreements need to be drawn up and an inventory recording the contents and condition of your property arranged. You will also be required to supply an Energy Performance Certificate (EPC) to the tenant if this is the first time you have let or re-let your property since 1st October 2008. Once you have an EPC it is valid for 10 years but will have to be supplied to all new tenants.

Regardless of the Service Level you chose, Quealy & Co will take care of the paper work for you. We ensure all tenants pass their credit check, draft an approved Tenancy Agreement and arrange an independent inventory/schedule of condition. We can also organise an EPC for you.

8. The Final Stages

When all the necessary paperwork is completed, it is time for the Tenancy Agreement to be signed, a deposit and first month’s rent to be paid, and for the tenant to take residence in your property.

Acting as your agent, Quealy & Co will sign the tenancy agreement on your behalf and collect all monies due before releasing the keys for your new tenant to move in! We will also process a standing order in respect of future rental payments.

Please note: As part of the Housing Act 2004 the Government has introduced tenancy deposit protection for all Assured Shorthold Tenancies in England and Wales. Any deposit paid must be registered with a government approved scheme within 14 days of receipt. We are members of The Tenancy Deposit Scheme operated by The Dispute Service and will register all deposits paid to us as a matter of course. For more information please refer to the tenancy deposit scheme page of this site.